WV-WMD Synod Assembly 2021: Registration Guide

Under
        ConstructionThis guide is will likely grow as the registration process for Synod Assembly 2021 progresses. You input will help. If there is a question about completing registration or something unclear in the instructions, email the Registrar (Registrar@WV-WMD.org).

This guide is in main two parts (with appendices for the second part):

Click here to access the online Synod Assembly Registration form.

FAQ

The attendee does not have internet (or has trouble completing a web-based form). Can someone else register online for the attendee?
Yes. The very first question on the form asks who is completing the registration. If someone other than the attendee is completing the form, that person will be asked to complete the "registration by surrogate" section.

Can I register for more than one person?
Yes.

Does each registrant need a unique (his/her own) email address?
No. That's a change from some previous years. More than one registrant can "share" the same email address. We only ask that whoever gets communications sent to that address share those communication with everyone else registered with that address.

What if an attendee does not have email (or internet access)?
We ask that someone be an intermediary, passing on assembly-related communications, information, documents, etc. to the attendee. There is a section on the registration form related to this. In (what we hope are rare) cases, the Registrar may contact attendee (or surrogate) to work out an alternative approach for communication between the synod and the attendee.

Why is there no place to pay a registration fee?
There is no registration fee. Synod Assembly is free this year.

Line-by-Line

We've not going to cover every line, but we are trying to hit those that we either think need more explanation or people have told us need more explanation. If you don't see a section on your registration form, don't get flustered; there "branching logic" in the form is such that, depending upon your answers as you go, some sections will be asked and others won't. Feel free to let us know if something needs to be added to this guide.

Section
Question
Commentary
§3. Name of Attendee
Q9. Nickname
We're not really looking for things like "Jimmy" instead of "James" or "Betty" instead of "Elizabeth," but we can put that on your name tag. It's not uncommon for folks to have names they go by that look nothing like their legal name. So, here's the plan: if you put something in the nickname field, we'll put it on your name tag. So, be careful what you enter.
§4. Contact Information for Attendee
Q14. Is your mailing city/state the same as your city/state of residence?
Some folks maintain PO boxes in towns other than where they live. Some live in communities that aren't identified with a postal city. Your residential city is where you live. If it is not the same as the name of the city the USPS uses, answer yes, and tell us where you live. When we print the roster of attendees, we'll print your residential address if it is not the same as your mailing address.

Q17. Email address
This is not a required field because some people do not have email addresses. The Registrar will notice if you do not have an email address and cross-reference that with the rest of your registration to determine how best to communicate with you. We will not publish your email address. So, please, if you have one, provide it because that will be the primary means of communication from us to you.

Q18. Phone number
This is not a required field because some people do not have phone numbers. The Registrar will notice if you do not have an email address, please provide a phone number. We will not publish your phone number. So, please, if you have one, provide it because it will be our backup means of communication with you.
§5. Communication for Attendee
Q22. Who will assist you in receiving/accessing Synod Assembly information?
If you don't know who will assist you, leave the field blank. We'll notice your answer to Q21 and try to assist you in making appropriate arrangements.

Q23. Email address of assistant
If you don't know this, at least provide the phone number of the person who will assist you so that we can make contact.

Q24. Phone number of assistant
Providing this as a backup to the email address is a good idea.
§6. Standing in Assembly
Q25. Standing in Assembly
This may be the most confusing part of the registration form. We need to know for parliamentary reasons who's who and what role they're in. If you are confused or unsure, click here for a fuller discussion.
§8. Clergy
Q27. Roster
If you are confused or unsure, click here for a fuller discussion.
§17. Service Opportunities
Q38. I would be willing to help with
We've tried to provide a quick list, but it is possible that the names and terms are unfamiliar (or the precise duties aren't known). Here's a Who's Who and What's What that might shed more light.

Standing in Assembly

Standing has to do with whether one has voice and vote in the assembly. Some people are enfranchised, i.e., they have both voice and vote. Others are accorded voice but not vote. So, attendees are classed one of three ways.

Voting Member
Voice and Vote
Enfranchised clergy (see below)
Lay Voting Members elected by their respective congregations
Synod Council Officers
Synod Councilors
Advisory Member
Voice but not vote
Clergy accorded voice but not vote (see below)
Churchwide Representative
Those accorded voice but not vote by the Synod Council or Synod Assembly
Visitor
Neither voice nor vote
Pretty much everybody else.

It's entirely possible that you may still be confused (because this can be confusing). Clergy, especially, come in so many varieties, that we've included a separate section to talk about them (below). If you need assistance, call the Registrar (304-363-4030) or email (Registrar@WV-WMD.org).

Clergy and the Franchise

Clergy enfranchisement is one of the more confusing (even byzantine) aspects of Synod Assembly. Let's see if we can make sense of it. If you need assistance, call the Registrar (304-363-4030) or email (Registrar@WV-WMD.org). Please note the footnotes.

Roster
Status
Example
Rule
Register SA 2021
ELCA WV-WMD Synod
Under congregational letter of call
The typical pastorate or deaconate in a congregation. Does not include interim pastors or contractors unless there is a letter of call from a different congregation.
†S7.21
Voting | Clergy | Congregational

Under Synod Council letter of call
Specialized ministries including Campus Ministry, SMO, DEM, etc.. You know who you are.
†S7.21
Voting | Clergy| Synodical

Under Church Council of the ELCA letter of call
This most commonly applies to seminary faculty who are rostered with our synod, but there are some other cases as well. You know who you are.
†S7.21
Voting | Clergy | Churchwide

Retired
N.B., retired, here, does not mean retired with Portico. It means "retired status" on the roster of ministers. It is possible to be retired as far as Portico is concerned and, at the same time, be under a letter of call. It is also possible to be serving a congregation under contract (or interim appointment) and be retired status on the roster of ministers. If you are not sure, contact the Registrar.
S7.22 / B7.08
Voting | Clergy | Retired

On Leave

S7.22 / CR 2.01
Advisory | Other*

Disabled

S7.22
Advisory | Other*

Synod Council Officer/Member not under letter of call
If the minister does not have a letter of call but is an elected Synod Officer or Synod Councilor, the minister qualified here.
S7.28
Voting | Clergy | Synod Officer/Councilor
ELCA but not WV-WMD Synod
Presiding Bishop or Churchwide Representative

†S7.23 Advisory | Churchwide Representative

Serving a WV-WMD Synod ministry without WV-WMD letter of call Retired and On Leave clergy who are on the roster of another synod but still serve a WV-WMD ministry under contract (usually with an interim appointment).

Advisory | Other†

Not serving a WV-WMD Synod ministry

Visitor
Full-Communion Partner
Serving an ELCA ministry with Synod Council invitation for ecumenical service

S7.27 / CR 2.02
Advisory | Ecumenical Clergy‡

Not serving a WV-WMD Synod ministry

Visitor
Church that is not in full-communion but accepts Unaltered Augsburg Confession
Serving an ELCA ministry with Synod Council dispensation for local altar & pulpit fellowship

CR 2.03
Advisory | Ecumenical Clergy‡

Not serving a WV-WMD Synod ministry

Visitor
Church that is not in full-communion and does not accept the Unaltered Augsburg Confession
Serving an ELCA ministry with Synod Council dispensation
CR 2.03
Advisory | Ecumenical Clergy‡

Not serving a WV-WMD Synod ministry

Visitor

*Under our rules, your enfranchisement is conditional. Synod Council has the prerogative to grant (and always has before), but, until you have been informed otherwise, please register as "Advisory | Other," indicating in the other field the applicable circumstance. You may contact the Registrar in prior to registration and ask for Synod Council action on a request for enfranchisement. The Registrar will advise you on how to proceed at that point.

†Synod Council has the prerogative of enfranchising you. Until you have been informed otherwise, please register as "Advisory | Other," indicating in the other field the applicable circumstance. You may contact the registrar in prior to registration and ask for Synod Council action on a request for enfranchisement. The Registrar will advise you on how to proceed at that point.

‡Depending upon the circumstances, Synod Council has the prerogative of enfranchising you. Until you have been informed otherwise, please register as "Advisory | Other," indicating in the other field the applicable circumstance. You may contact the registrar in prior to registration and ask for Synod Council action on a request for enfranchisement. The Registrar will advise you on how to proceed at that point.

Who's Who and What's What

Some terms used for people and things at Synod Assembly are common. Others are less well-known. Let's list some. If there is something you think should be on the list, contact the Registrar (304-363-4030) or email (Registrar@WV-WMD.org). Same goes if you would like more information. We're listing them by the categories used on the registration form.

Elections

Ushers etc.

Registration

Tech

Minutes

Office

Hospitality

Worship

Legislation


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