West Virginia-Western Maryland Synod
|Special Announcement from Synod Council
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By order of the Synod Council of the West
Virginia-Western Maryland Synod of the Evangelical
Lutheran Church in America, a regular meeting of the
Synod Assembly shall convene on Saturday, 16 October
2021, at 10:00 AM, at the Mon County 4H Center, Mylan
Park, Morgantown, WV.
As this is a regular meeting of the Synod Assembly, all
business required by the governing documents will be on
the agenda. That includes an explicitly enumerated set of
reports and elections. New business is also allowed, but
there are rules currently in place that set a deadline for
submission of nongermane resolutions and memorials (see here).
The proposed agenda will be published in the Pre-Assembly
Bulletin of Reports. It is subject to amendment by
The current draft agenda includes
The Synod Council, in special meeting on 15 September
2021, discussed the upcoming Synod Assembly meeting
scheduled for Saturday, 16 October 2021, in light of the
current pandemical situation. Balancing competing concerns
and interests and informed by epidemiological advice,
Synod Council intends to continue with the planned
meeting, convening at 10:00 AM, on Saturday, 16 October
2021, at the Mon County 4H Center, Mylan Park, Morgantown,
WV. The following has also been set by Synod Council as
arrangements for the meeting:
The Synod Council reserves the right, in response to
There is reasonable concern about the current COVID surge
in our region. If this current surge tracks as it has in
other nations and parts of the United States in the past,
there is reason to expect that we will be in a trough by
mid-October. Expert advice suggests that decisions on
gatherings such as ours should be made 7-10 days out from
the event. In other words, it is too early to cancel or
postpone the assembly in response to the pandemical
situation, because that situation may be different than
what we expect it to be three weeks from now. Synod
Council will continue to monitor the situation.
Synod Council advises potential attendees to be prepared
for changes, chief among them a move to the outdoor
pavilion if conditions warrant. Potential attendees are
also reminded that the meeting arrangements set by the
Synod Council are subject to change by the Synod Assembly
itself, i.e., many of these are would be governed
under convention standing rules (rules of the assembly),
and the assembly has the right to change, increase, or
decrease them while in session.
Registration for Synod Assembly 2021 is now open. You can
register using our online Synod
Assembly Registration Form. We've also added a guide
to the registration form to assist should you have
We have not yet set a registration deadline, but
potential registrants should be advised that the
Pre-Assembly Bulletin of Reports (including the Report of
the Nominating Committee) is published for voting members
of the assembly ten days before the assembly convenes. The
Secretary will, of course, need the list of the voting
members prior to the 10-day mark in order to organize the
mailing list. So, please get your registrations in a few
days before that.
Voting Member Minimum Requirements
Voting members fall into two classes: clergy and laity.
Laity voting members are elected by their congregations
(either Congregation Meeting or Congregation Council,
depending upon the local practice). Laity voting members,
in addition to election by their congregations, must be
voting members of their congregations (voting members
being confirmed members who have made a contribution of
record and communed in the congregation during the current
or preceding calendar year). Some laity voting members are
enfranchised by virtue of being a member of Synod Council
or being the lay chair of a conference.
Clergy voting members are those under letter of call and
those enfranchised by the Synod Council under one of
several special classes.
Normally, a congregation is to send one male and one
female voting member. Dispensation, however, may be
requested of the Synod Council. For smaller congregations,
in particular, it may be difficult to find both a male and
a female willing/able to attend. To request dispensation,
please complete this form: Dispensation from
M-F VM Requirement. Requests for dispensation will
be processed, at minimum, weekly. In the meantime, proceed
with registration of your voting members until informed to
Synod Assembly 2021: Nuts & Bolts
Lodging GuideClick here to review just some of the lodging options in the area.
There is also ample lodging in the area for anyone
wishing to secure accommodations, and, it not being a WVU
home football weekend, availability and prices should be
reasonable. Of course, many will prefer to simply travel
in the morning and return home when we wrap up. A lodging
guide is available for your perusal, but there are many
other options that are not listed. The lodging guide does
not imply endorsement. Lodging can be had in the
Morgantown area at a wide variety of pricepoints and
accommodation level. Lodging is not included in the
Synod Council, at its 31 July 2021 meeting, set the
registration fee at $0.00---that's right: Free
registration this year for Synod Assembly! This is
possible because of aggressive cost-cutting measures by
SAPComm, redesign of the Synod Assembly, an amazingly good
deal on the meeting venue, and a surplus in the Synod
Keeping abreast of all the information connected with
Synod Assembly isn't easy. To assist, we automatically
enroll registered attendees onto a dedicated email list.
Other means of communication (the synod website, Facebook,
and The Bishop's Road Show) are also employed.
Visit our new Synod
Assembly Communications page.
Synod Council, at its 15 Setpember 2021 meeting,
discussed COVID mitigation measures. You can review them
in the Special
Announcement of 17 September 2021.
Keep InformedSubscribe to The Bishop's Roadshow for updates on the Synod Assembly.
Concerns about the pandemic have not abated. Synod
Council continues to monitor the situation and reserves
the right to postpone or cancel the Synod Assembly in
response to the pandemical situation. At the same time,
the state, the local health department, or the venue may
respond to the a change in the pandemical situation that
precludes our gathering.
Initial plans for the Synod Assembly were laid out and
accepted in principal by Synod Council at its October 2020
meeting. At the time, both risk mitigation and pandemic
psychology were forefront in the Synod Council's thinking.
The following assumptions drove planning:
With these assumptions, the following planning goals were
SAPComm, monitoring the pandemical situation, concluded
that an open-air assembly, social distancing, and
mandatory masking were no longer necessary but, being of
the opinion that flexibility for response to possible
variants and new waves of the coronavirus, chose to retain
some of the planning parameters.
Synod Council reviewed SAPComm's work, settling on some details and leaving others to the committee for further work. As mentioned, details will be posted as they develop and can be formatted for presentation.
Deadline for Resolutions and Memorials
26 September 2021
As this is a regular meeting of the Synod Assembly, the
introduction of non-germane new business is not only
permitted by expected. Those interested in introducing new
business should note the deadline, 26 September 2021. Visit our
Resolutions & Memorials page for details on
submission, format, etc..
Deadline for Nominations
17 August 2021
The public input phase for nominations associated with
Synod Assembly 2021 closed 17 August 2021. Floor
nominations will be allowed (as well as write-ins during
the election) at the assembly. To learn more about what
positions will be up for election at Synod Assembly 2021
and how to recommend people for nomination to those
positions, visit our Nominations &
Deadline for Reports
3 September 2021
Deadline for Exhibit Application
16 September 2021