As this is a regular meeting of the Synod Assembly, the
introduction of new business is not only permitted but
expected. Those interested in bringing new business to the
assembly should note this recently adopted continuing
resolution of the synod:
CR 7.02. Memorials and Resolutions not germane to assembly business shall be submitted to the Committee on Reference and Counsel twenty (20) days prior to the assembly.
Unless the Synod Assembly, in session, changes the rule or adopts some other special assembly rule of order permitting introduction of new business while the assembly is in session, 26 September 2021 will continue to serve as the deadline for submission of memorials and resolutions.
A motion is nongermane if it does not relate to the pending business (or matter) before of the assembly. A resolution (a type of original main motion) is, by definition, nongermane, as it introduces a new matter to the assembly. Under CR 7.02, resolutions required prior submission to Reference & Counsel.
A motion is germane if it relates to the pending business
(or matter) bofore the assembly. Motions germane to the
pending business of the assembly do not require prior
submission to Reference & Counsel and are not subject
to the deadline. An example of such a germane motion would
be to call for for a special appeal for Madagascar drought
relief at the time of the report of the Global Mission
Committee (preferrably right after the report if given or
during questions and answers on the report).
The difference between a resolution and a memorial is a
question of standing: i.e., does the one
submitting the proposed item have the authority (and what
sort of authority), under our rules, to do so?
To complicate things, if the item before the Synod
Assembly is a proposal to memorialize the Churchwide
Assembly, whether it is itself a resolution or a memorial
depends upon the source not the destination. If it comes
from a voting member of the Synod Assembly, it is a resolution
to memorialize the Churchwide Assembly. If it comes
from a congregation or a conference, it is a memorial
to memorialize the Churchwide Assembly. Regardless
of whether it is a memorial or a resolution with respect
to the Synod Assembly, if adopted, it will be a memorial
to the Churchwide Assembly.
Those with standing to submit a resolution or a memorial should do so with the required "signatures" (electronic confirmation shall be sufficient), emailing the item to the bishop (Bishop@WV-WMD.org) and copies (cc) to the secretary (Secretary@WV-WMD.org), parliamentarian (Parliamentarian@WV-WMD.org), and chair of Reference & Counsel (Reference@WV-WMD.org).
You may submit in PDF, MS-Word, Word Perfect, RTF, or TXT
Resolutions and memorials are to be formatted according
to the standards found in RONR §10. N.B.,
the proper format of a resolution or a memorial does not
include graphics, charts, or other images. It also does
not include bold, strikethrough, italics, or other font
features except as required by RONR §10.
If you would like a consultation with the bishop
(Parliamentarian@WV-WMD.org), or chair of Reference &
Counsel (Reference@WV-WMD.org) prior to submission, please
When submitting a memorial or resolution, complete and
include in your submission email the following (or include
at the bottom of your attached submission). It is best to
CC all co-sponsors in the submission email. The contact
information will only be used for administrative pusposes
by synod staff and Reference & Counsel. While the name
of sponsors (resolutions) and congregations (memorials)
will be published in the report of Reference &
Counsel, the contact information will not.
Reference & Counsel
After a resolution or memorial is submitted, it is
reviewed by the Committee on Reference & Counsel.
Refernce & Counsel reports its recommendations on each
resolution and memorial to the Synod Assembly.
Resolutions and memorials will be published in the Pre-Assembly
Bulletin of Reports and accompanied by the Report of
Reference & Counsel.
The Committee on Resolutions has been underutilized for
decades. Most think of it as the committee that presents
the courtesy resolution at the end of the assembly and
nothing more. Those familiar with RONR §59 will
wonder why there are two committees (one being Reference
& Counsel and the other the Committee on Resolutions).
Our practice is to divide the labor between two