Synod Assembly in action
Resolutions & Memorials

Deadline
Contents
  • Deadline
    • Nongermane Motions
    • Germane Motions
  • Standing: Resolution v. Memorial
  • Submission
    • Signature/Attestation
  • Reference & Counsel
  • Germane Motions
  • Resolutions Committee

Resolutions/Memorials Deadline:
  26 September 2021

As this is a regular meeting of the Synod Assembly, the introduction of new business is not only permitted but expected. Those interested in bringing new business to the assembly should note this recently adopted continuing resolution of the synod:

CR 7.02. Memorials and Resolutions not germane to assembly business shall be submitted to the Committee on Reference and Counsel twenty (20) days prior to the assembly.

Unless the Synod Assembly, in session, changes the rule or adopts some other special assembly rule of order permitting introduction of new business while the assembly is in session, 26 September 2021 will continue to serve as the deadline for submission of memorials and resolutions.

Nongermane Motions

A motion is nongermane if it does not relate to the pending business (or matter) before of the assembly. A resolution (a type of original main motion) is, by definition, nongermane, as it introduces a new matter to the assembly. Under CR 7.02, resolutions required prior submission to Reference & Counsel.

Germane Motions
Example of a germane motion

Reid: (concluding his report as chair of Global Mission) ...And, so, the drought has put 40,000 at the edge of starvation, and our companion synods are particularly hard hit. I will entertain questions.
Chair: Thank you, Pr. Reid. Are there any questions?
Felici: Mr. Chairman!
Chair: Pr. Felici is recognized.
Felici: I move that this Synod Assembly take up a special collection during the next recess for the relief of our companion synods.
Chair: It is moved I move that this Synod Assembly take up a special collection during the next recess for the relief of our companion synods.
Chair: Is there a second?
Erzkus: I second.
Chair: It is moved and seconded that this Synod Assembly take up a special collection during the next recess for the relief of our companion synods. The motion is before the assembly for debate. Pr. Felici, the floor is yours.

Example of a nongermane motion

Reid: (concluding his report as chair of Global Mission) ...And, so, the drought has put 40,000 at the edge of starvation, and our companion synods are particularly hard hit. I will entertain quesitons.
Chair: Thank you, Pr. Reid. Are there any questions?
Felici: Mr. Chairman!
Chair: Pr. Felici is recognized.
Felici: I move that this Synod Assembly take up a special collection for the Lutheran Campus Ministry at WVU.
Chair: Pr. Felici, the motion is out of order as it is not germane to the report of the Global Mission Committee.

A motion is germane if it relates to the pending business (or matter) bofore the assembly. Motions germane to the pending business of the assembly do not require prior submission to Reference & Counsel and are not subject to the deadline. An example of such a germane motion would be to call for for a special appeal for Madagascar drought relief at the time of the report of the Global Mission Committee (preferrably right after the report if given or during questions and answers on the report).

Standing: Resolution v. Memorial

The difference between a resolution and a memorial is a question of standing: i.e., does the one submitting the proposed item have the authority (and what sort of authority), under our rules, to do so?

  • Resolution: Voting members of the assembly submit resolutions. Resolutions must be sponsored by two or more voting members of the Synod Assembly. Someone who is not a voting member of the Synod Assembly cannot sponsor a resolution.
  • Memorial: Some, who are not voting members of the assembly, are granted the right to petition the assembly, that petition being called, "a memorial."Memorials may be submitted by congregations of the synod. A congregation submitting a memorial must have taken formal action either Congregation Meeting or in Congregation Council to do so. The Congregation Secretary must submit the memorial with an accompanying attestation that the memorial was properly authorized by the congregation. Conferences of the synod may also, in theory, memorialize the assembly, but a precondition for doing so is the recognition of the petitioning conference as a deliberative assembly. This recognition is effected through a continuing resolution, but, to date, no conference has petitioned the Synod Council for such recognition.

To complicate things, if the item before the Synod Assembly is a proposal to memorialize the Churchwide Assembly, whether it is itself a resolution or a memorial depends upon the source not the destination. If it comes from a voting member of the Synod Assembly, it is a resolution to memorialize the Churchwide Assembly. If it comes from a congregation or a conference, it is a memorial to memorialize the Churchwide Assembly. Regardless of whether it is a memorial or a resolution with respect to the Synod Assembly, if adopted, it will be a memorial to the Churchwide Assembly.

Submission

Those with standing to submit a resolution or a memorial should do so with the required "signatures" (electronic confirmation shall be sufficient), emailing the item to the bishop (Bishop@WV-WMD.org) and copies (cc) to the secretary (Secretary@WV-WMD.org), parliamentarian (Parliamentarian@WV-WMD.org), and chair of Reference & Counsel (Reference@WV-WMD.org).

You may submit in PDF, MS-Word, Word Perfect, RTF, or TXT formats.

Resolutions and memorials are to be formatted according to the standards found in RONR §10. N.B., the proper format of a resolution or a memorial does not include graphics, charts, or other images. It also does not include bold, strikethrough, italics, or other font features except as required by RONR §10.

If you would like a consultation with the bishop (Bishop@WV-WMD.org), parliamentarian (Parliamentarian@WV-WMD.org), or chair of Reference & Counsel (Reference@WV-WMD.org) prior to submission, please email.

As with all email communication, if you do not receive confirmation of receipt by the Synod Office within three days, call 304-363-4030.

Signature/Attestation

When submitting a memorial or resolution, complete and include in your submission email the following (or include at the bottom of your attached submission). It is best to CC all co-sponsors in the submission email. The contact information will only be used for administrative pusposes by synod staff and Reference & Counsel. While the name of sponsors (resolutions) and congregations (memorials) will be published in the report of Reference & Counsel, the contact information will not.

Resolution
Topic of Resolution: _____________
Date submitted: ________________
Sponsors:
  • Sponsor 1
    • Name: ______________
    • Congretation/Roster: ______________
    • Email address: ____________
    • Phone number: _______________
  • Sponsor 2
    • Name: ______________
    • Congretation/Roster: ______________
    • Email address: ____________
    • Phone number: _______________
  • [Sponsor 3+ with same info]
Memorial
Topic of Resolution: _____________
Date submitted: _________________
Congregation memorializing:
  • Name/City: ____________________
  • Email: ________________________
  • Phone: ________________________
Secretary:
  • Name: ________________________
  • Email: ________________________
  • Phone: ________________________
I hereby attest that the memorial submitted is authorized by action of either the Congregation Meeting or the Congregation Council.

Reference & Counsel

After a resolution or memorial is submitted, it is reviewed by the Committee on Reference & Counsel. Refernce & Counsel reports its recommendations on each resolution and memorial to the Synod Assembly.

Resolutions and memorials will be published in the Pre-Assembly Bulletin of Reports and accompanied by the Report of Reference & Counsel.

Resolutions Committee
Example of a motion to refer/commit to Resolutions Committee

Ried: (concluding his report as chair of Global Mission) ...And, so, the drought has put 40,000 at the edge of starvation, and our companion synods are particularly hard hit. I will entertain quesitons.
Chair: Thank you, Pr. Reid. Are there any questions?
Felici: Mr. Chairman!
Chair: Pr. Felici is recognized.
Felici: I move to refer the report of the Global Missions Committee to the Resolutions Committee for response with an eye to authorizing a special appeal for the relief of our companion synods.
Chair: It is moved to refer the report of the Global Missions Committee to the Resolutions Committee for response with an eye to authorizing a special appeal for the relief of our companion synods.
Chair: Is there a second?
Erzkus: I second.
Chair: It is moved and seconded to refer the report of the Global Missions Committee to the Resolutions Committee for response with an eye to authorizing a special appeal for the relief of our companion synods. The motion is before the assembly for debate. Pr. Felici, the floor is yours.

The Committee on Resolutions has been underutilized for decades. Most think of it as the committee that presents the courtesy resolution at the end of the assembly and nothing more. Those familiar with RONR §59 will wonder why there are two committees (one being Reference & Counsel and the other the Committee on Resolutions). Our practice is to divide the labor between two committees.

  • Reference & Counsel serves as a review committee for resolutions and memorials coming to the assembly from voting members or those with standing to petition.
  • Resolutions Committee is a standing drafting committee. If a voting member thinks that some matter should be addressed but cannot personally provide adequate wording (or wishes a group to work on the wording), that member can move that the matter be referred to the Resolutions Committee. Usually, instructions are included in that motion to refer, instructions that set the parameters of the committee's work. The Resolutions Committee, after completing its work, reports back to the assembly.

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