WV-WMD Synod Assembly 2024
The Synod Nominating Committee, having been appointed by the Synod Council, is charged, under our governing documents, with nominating two people for every position to be elected by the Synod Assembly (with some exceptions as outlined in those same governing documents). The list of positions to be elected is to be published 120 days prior to the Synod Assembly. The Nominating Committee, by publishing this list, solicits your input and recommendations of people to be nominated for the various positions to be elected. 30 days after said publication, the public input phase closes, and the Nominating Committee begins its work in earnest. 10 days prior to the Synod Assembly, a list of nominees (those nominated by the Nominating Committee) is published. Additional nominations may be made from the floor of the assembly at the appropriate time during the proceedings and according to certain rules.
An important clarification: officially, the Nominating
Committee nominates during the assembly proceedings. The
public input phase is not, technically, a time when
nominations are made. In fact, what the public does during
the public input phase is not nominate but rather
recommend to the Nominating Committee folks to be
considered for nomination by the committee. This is
important from a parliamentary standpoint although we will
admit that we have colloquially called the submission for
consideration a nomination.
There are a few exceptions:
The standard "Nomination Public Input Form" (what we have called, in the past, a nominations form), is accessible from this page. Please think about folks who would do a good job in any of the positions to be elected and recommend them. You may submit your own name for consideration. Some special instructions on completing the form are to be found toward the bottom of this page.
The list of positions to be elected was officially posted
2 February 2024, and the online input form went actice at
the same day. The strict requirement of our bylaws (as
amended in 2022) is that the announcement and the
solicitation are to be made 120 days prior to Synod
Conferences, congregation councils, and voting
members may submit recommendations to the Nominating
Committee for 30 days from the date of the the posting of
positions to be elected. The public input phase will close
3 March 2024.
Congregations are invited to assist in publicizing the
positions to be elected directions for submitting
recommendations to the Nominating Committee. This webpage
may be shared. Additionally, a copy ready bulletin insert
is provided (at right).
The report of the Nominating Committee will be published
22 May 2024, 10 days before Synod Assembly. It will list
all the nominations that will be formally made by the
Nominating Committee at Synod Assembly.
The publication of the list of nominees by the
Nominating Committee is not the end of the nominating
process. Voting members of the Synod Assembly have the
right, under our rules, to nominate from the floor (for
all elections except that of the bishop in which an
ecclesiastical ballot is used). Again, there is no rule
preventing a person from nominating him/herself. Per our
bylaws, nominations from the floor are to be accompanied
at the time the nomination is made with a completed bio
sheet and enough copies for distribution to all voting
members (125 copies would suffice). A blank form will be
provided on the website with the publication of the
Nominating Committee Report 10 days prior to the Synod
Assembly. Finally, the first general ballot has provision
for write-in votes for each position to be elected.
We will be electing 16 positions this year. The
Nominating Committee is responsible for nominating for all
these positions, and according to our rules, that will be
a total of 28 nominees. Scroll down for details such as
duties, term, term limits, and special eligibility
criteria. Information on submitting a recommendation to
nominate is found at the bottom of the page.
We add to this four additional nominees as part of the nominating process for Church Council of the ELCA.
Special note on eligibility: the minimum eligibility criterion (as defined in the Constitutions, Bylaws, and Continuing Resolutions of the ELCA) for all elected positions is to be a voting member of a congregation of this synod or to be clergy on the roster of this synod. Unless noted otherwise, all voting members are eligible for all positions to be elected. For example, just because there is a designated youth member to be elected to synod council, nothing prevents someone else who is a youth by ELCA definition to be elected to any of the other position for which the individual is otherwise qualified. Likewise, just because there is a clergy person to be elected for the designated slot for Churchwide Assembly, nothing prevents another clergy person from being elected to the young adult slot, assuming that person is under the age of thirty-one, or to the person of color and/or primary language of then English, assuming that person meets that criterion.
Per our governing documents,
†S10.02. The Synod Council shall be the board of directors of this synod and shall serve as its interim legislative authority between meetings of the Synod Assembly. It may make decisions that are not in conflict with actions taken by the Synod Assembly or that are not precluded by provisions of this constitution or the constitution and bylaws of the Evangelical Lutheran Church in America.
S10.03. The functions of the Synod Council shall be to:
In practice, Synod Council meets face-to-face four times
a year. Special meetings are frequently handled by
teleconference, or, though unlikely, face-to-face. The
face-to-face meetings are typically held on Saturdays and
usually on the I-79 corridor between Morgantown and
Clarksburg. We have been known to hold the periodic
Friday-Saturday retreat and meet in other places. It is
incumbent upon Synod Council members to study materials
prepared for the meetings and to be in attendance unless
good cause may shown for the absence. It is helpful to
have access to email and a teleconferencing platform (e.g.,
Zoom or a phone).
* CBCR/ELCA 5.01.F19. It is the goal of this church that at least 10 percent of the voting members of the Churchwide Assembly, Church Council, and churchwide boards and committees be youth and young adults. The Church Council shall establish a plan for implementing this goal. For purposes of the Constitution, Bylaws, and Continuing Resolutions of the ELCA, the term “youth” means a voting member of a congregation who has not reached the age of 18 at the time of election or appointment for service. The term “young adult” means a voting member of a congregation between the ages of 18 and 30 at the time of election or appointment for service.
The Consultation Committee plays a role in both conflict
resolution and discipline. Though rarely activated---some
have served their entire term without being activated—when
it is, the work is challenging, demanding good listening
and observational skills, analytic ability, a commitment
to justice and equity, prudence, the ability to maintain
discretion and confidentiality, and an understanding of
human nature. It is helpful to have access to email and a
teleconferencing platform (e.g., Zoom or a phone).
To learn more, visit the Consultation Committee page.
The Discipline Committee has never been activated in this synod, but, should it be, it will serve as judge and jury in matters of alleged misconduct by clergy, laity, and congregations of this synod. The work is challenging, demanding good listening and observational skills, analytic ability, a commitment to justice and equity, prudence, the ability to maintain discretion and confidentiality, and an understanding of human nature. To learn more, visit the Discipline Committee page.
Churchwide Assembly is the highest legislative authority
of the ELCA's Churchwide expression. The Churchwide
Assembly meets every three years for several days. The
next Churchwide Assembly will be held in Phoenix, 28 July
- 2 August 2025. Travel, lodging, and most meals are
covered (with some limitations) by the Churchwide
Assembly. Voting members must be able to attend all
sessions. Once elected, a voting member remains a voting
member until the next regular Churchwide Assembly, meaning
a voting may be called upon for a special meeting. Visit
the ELCA's Churchwide
Assembly page to learn more.
The number of voting members apportioned to each synod is
determined by a formula defined in the Churchwide
governing documents coupled with additional voting members
being allocated by the Church Council to select synods.
WV-WMD is one of those select synods, receiving two voting
members above the number determined by the formula. The
distribution of voting members across certain demographics
is also set by Church Council. For 2025, WV-WMD has an
allocation of six voting members, one of whom, according
to the governing documents, must be the bishop and one of
whom must be the vice president, leaving four seats to be
† CBCR/ELCA 12.41.11. Each synod shall elect one voting member of the Churchwide Assembly for every 6,000 baptized members in the synod. In addition, each synod shall elect one voting member for every 50 congregations in the synod. The synod bishop, who is ex officio a member of the Churchwide Assembly, shall be included in the number of voting members so determined. Unless otherwise determined by the synod, the synod vice president shall serve as an ex officio member of the Churchwide Assembly and be included in the number of the synod’s voting members. The voting members elected by each synod shall comply with the principles of organization, commitment to inclusiveness, and interdependence as specified in Chapter 5 of this Constitution.
Church Council of the ELCA is the board of directors and trustees for the Churchwide Organization. It serves as the interim legislative authority between meetings of the Churchwide Assembly. It is responsible for most policy documents of the ELCA. It also appoints and has oversight of several committees, task forces, and commissions. For details, review Chapter 14 of the Constitution, Bylaws, and Continuing Resolutions of the ELCA.
Every twelve years, there is a seat for a voting member of the WV-WMD Synod on the Church council of the ELCA. The demographic category of the seat typically rotates. The seat to be elected in 2025 is for clergy. Term of office is six years, with a limit of one term.
The Churchwide Assembly elects to Church Council of the
ELCA, selecting one of two names placed before the
Churchwide Assembly by the ELCA Nominating Committee. The
synod, however, plays a role in the nominating process.
This year, Synod Assembly selects two clergy on the roster
of the WV-WMD Synod to be submitted to the Nominating
Committee of the ELCA. Executive Committee has ordered
that this selection be accomplished through the Synod
Assembly elections process. Therefore, the WV-WMD
Nominating Committee will be bringing a minimum of four
names before the body for the selection of two.‡
‡ CBCR/ELCA 19.02(a). In preparation for the Churchwide Assembly, the Church Council shall determine how this church’s commitment to inclusive representation will affect the next election to the Church Council. For 32 of the council members, the Nominating Committee shall invite each eligible synod to submit suggested nominees and shall then nominate persons who fulfill the categories assigned by the Church Council. ....
In accordance with B9.01 and B9.02 of the Bylaws of the West
Virginia-Western Maryland Synod, the public
input phase will open (officially) 2 February 2024 and
close 3 March 2024.
We are running ahead of schedule and have unofficially
opened the public input phase. Closing of the public input
phase will remain 3 March 2024.
The Nomination Public Input Form is now live. Click here to access the Nomination Public Input Form or click on the image of the form (at right).
Some special instructions related to required fields: There are several "required" fields on the form. If you do not know the information for any of the alphanumeric fields (e.g., address), you may enter, "IDK" (for "I don't know").
About privacy: Contact information will not appear in the Nominating Committee's report to Synod Assembly (or printed in the Pre-Assembly Bulletin of Reports). Contact information will be used by Nominating Committee members in the course of their work.