Synod Assembly in action
Exhibiting at Synod Assembly

SA 2021: 16 October 2021
Contents
  • SA 2021: 16 October 2021
  • Things that are different this year
  • Outdoor Pavilion
  • Date & Time
  • Contingencies
  • Fees
  • Application
  • At the assembly
    • Workshops, round tables, etc.
    • Handouts

Exhibit Application Deadline:
15 September 2021

This is not the official call of the Synod Assembly---that is yet to be issued---but we do have the venue reserved. Synod Assembly 2021 will convene on Saturday, 16 October 2021, at the Mon County 4H Center, Mylan Park, near Morgantown, WV.

Things that are different this year

Because of the pandemic, we are meeting much later than usual (by four months). We are changing some other things because of the pandemic, and some of those things affect those who make exhibit.

  • SA 2021 is planned as a 1-day assembly.
    • There will be two meetings (one before lunch and one after lunch) as part of the session. BTW, we often get the terms meeting and session reversed. The typical synod assembly is one session over two days with three meetings (one Friday afternoon, one Saturday morning, and one Saturday afternoon).
    • There is a possibility of an adjourned meeting on 13 November 2021---same venue---
      • if required business is not completed by the end of the day, or
      • if the Synod Assembly desires an adjourned meeting to tackle business that is not required by our governing documents and rules.
  • Exhibiting will be in an outdoor pavilion adjacent to the assembly hall. Details below.
  • Reporting will be very different. See the Reporting to/at Synod Assembly webpage.

Mon 4H CenterOutdoor Pavilion

WV-WMD Synod Assembly 2021 will have exhibit space in the outdoor pavilion of the Mon County 4H Center. The outdoor pavilion is the covered area on the right of the structure. The SA chamber is the indoor pavilion immediately adjacent to the covered area. All non-business activities (exhibits, beverage service, social area, etc.) associated with the SA will be in the outdoor pavilion. There are electrical outlets around the perimeter wall.

The space is huge. You are welcome to bring your own tables and chairs, pop-ups, displays, etc.. We have not yet determined how many tables we can provide (if any). Exhibitors will be responsible for their own set up and tear down.

Date & Time

WV-WMD SA 2021 will be a one-day assembly (unless an adjourned meeting is called) on 16 October 2021. Tentatively we start at 10:30 a.m., and we finish when we finish (unless we hold an adjourned meeting, tentatively set for 13 November 2021).

Tentatively, SA lunch will be a 2-hour break with no meal provided as part of the SA registration. The more entrepreneurially-minded exhibitor might consider this a fundraising opportunity.

Contingencies

Because of the rapidly changing pandemical situation, the Synod Council reserves the right to cancel exhibition (as the outdoor pavilion may be needed as the assembly chamber).

Fees

There is no charge for exhibition this year.

Application
Exhibit Application Form

Click Here

Application to exhibit is required prior to the SA. Application is not a guarantee of permission to exhibit.  Application deadline is 15 September 2021. To register, click here for the online Exhibit Application Form.

Exhibitors should register for the Synod Assembly (visit http://wv-wmd.org/SA/index.html for link). There is no registration fee for Synod Assembly this year.

At the assembly

Workshops, round tables, etc.

No workshops are scheduled for this year. On the other hand, a 2-hour lunch is being proposed. During that time, exhibitors are free to gather interested parties for presentation and/or conversation. The assembly chamber will not be available except by the consent of the chair (because there may be assembly-related business taking place in the chamber over lunch).

Feel free to feed people if it is to your advantage. Lunch (i.e., food) is not included as part of the assembly. What's the old maxim? "Feed them, and they will come?" There will be plenty of room under the pavilion (though we aren't sure how many tables and chairs we will have in that space) for eating or other activities. There are also dozens of dining options within a reasonable drive of the venue. We expect that many will scatter for lunch, and you, likewise, are free to invite people to a local dining establishment.

Handouts

We discontinued the "assembly packet" a few years back. We will not receive by mail items for distribution to the assembly except by prior arrangement. Distribution at the assembly requires the consent of either the Synod Secretary or the Committee for Reference & Counsel. Approved exhibitors may distribute materials at their respective exhibits with implied consent (which may be withdrawn by the Synod Secretary or the Committee for Reference & Council).

Questions

Should you have questions, contact +Riegel.


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